Convert Fax Email

Convert fax email is a term which refers to the ability of sending faxes online just like an email and be received by the recipient at the other end as a faxed document. This faxing on line technology also enables faxed document to be received by the recipient in the form of an email.

The technology behind the convert fax email concept has been around for years already, especially with the improvement in internet technologies, and it came about as a solution to people who are frustrated with legacy technologies such as fax, telex, and even the snail mail system. The convert fax email software technology can also be "multi-tasked" by sending the same message to a mixture of emails, faxes, telexes etc at various locations with the press of a button. This is made possible due to the existence of gateways such as fax and telex gateways.

Basically, this is how it works. When you are faxing from PC computers via the email-like platform, it is sent to somewhere as near as possible to the recipient's service provider, and then switching to fax down the normal phone line. The conversion takes place automatically without any user intervention. To use such a service, some service providers may require the need to install a proprietory fax software.

Advances in this mobile faxing technology has been a boon for individuals who are always on the move. For instance, prior to this technology, a travelling businessman will have problems with faxes because these documents will be faxed to his office. Yes, there exist fax forwarding services which can forward faxes to a certain designated number, but the costs involved can be prohibitive when it is forwarded internationally. Setting it up can also be troublesome. Now, there exists relatively cheap services in which incoming faxes are automatically converted into a compressed binary file and transmitted on the internet to the receiver's e-mail account. With this service, the travelling person can receive all his faxes by looking at his emails.

Current convert fax email technology, which enables MACs and windows-based PCs to double as secure fax machines or an internet fax machine, enables its users to receive and send documents (e.g. excel records, pdf files, data entry report) with all the bells and whistles, such as digitized signatures, graphical images (tiff, jpeg format etc), and letterheads.

Most convert fax email service providers do not store the messages received. When their computers received the messages, it digitizes it and immediately route it to the intended recipient via a special fax number. The message is then automatically erased. The recipient can read the messages at his leisure by login in to his e-mail account. This is great especially for business faxes because privacy is assured, as compared to ordinary faxes which are forwaded to hotels and offices which risked being read by prying eyes.

In addition to that, the routing of faxes to email accounts means that the recipients can view the faxed messages on screen and then decide whether to print, delete or store them as files on the hard disk. This can save a company lots of printing money, and unnecessary wastage of paper.

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